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RMM pricing compared across per-device, per-technician and quote-only vendors in October 2026, with what a 450-endpoint fleet costs under each model, the break-even point between them, and the costs that never appear on a pricing page.
Updated: October 2026.
Two RMM quotes for the same client base can land hundreds of dollars apart, and neither one will look expensive on its own. One vendor bills every device you manage, another bills every technician who logs in, and a third won't tell you anything until a sales call. This RMM pricing comparison lines up what each major platform publishes in October 2026, what the same fleet costs under each model, and the costs that only show up after you sign.
TL;DR
Every RMM price list comes down to one question: what does the vendor count? There are three answers in the market right now, and each one rewards a different kind of MSP.
Per device (or per endpoint). You pay a monthly rate for every managed machine. This is the model behind OpenFrame, Level and NinjaOne, and OpenFrame and Level add technicians at no charge. ManageEngine's MSP edition is a hybrid: Endpoint Central MSP sells endpoint slabs with a set number of technicians included and charges for extra ones. The bill tracks your client base closely, so it grows when you sign a client and shrinks when one leaves. The risk sits in fleets with a lot of low-value endpoints, such as kiosks, lab machines or spare laptops, because each one costs the same as a server.
Per technician. You pay for each person who logs in, and endpoints are unlimited. Atera and Syncro both sell this way. The bill tracks your headcount instead of your client base. It looks cheap when two technicians manage 600 machines and expensive when a five-person team manages 200. It also puts a price on giving a part-timer, a dispatcher or a client's in-house admin their own login.
Quote-based, usually per endpoint underneath. Datto RMM, ConnectWise Automate, Kaseya VSA and N-able list no public price. SuperOps also prices by quote: its pricing page says plans are "priced per endpoint, per month," with unlimited technicians at no extra charge, a 150-endpoint minimum per plan and a price from sales. These quotes usually bundle other products, so the RMM line is hard to isolate.
Flat-rate plans with no device or seat count exist too, though none of the vendors in this guide sells its RMM that way. A fourth group sits outside the paid models. Action1 is free for the first 200 endpoints, Level is free for the first 10 devices, and Tactical RMM is free to self-host. Each has a catch, covered further down.
Before comparing numbers, agree on what you are buying. Two plans at the same price can cover very different amounts of work. The gap tends to show when a client asks for something the plan doesn't do.
A working RMM line covers six jobs:
Vendors split those jobs differently across tiers. Atera's Pro plan covers Windows only, and Mac and Linux support starts at Growth. Syncro puts its Microsoft 365 security and identity tools in the Team plan. ManageEngine's MSP edition comes in Professional and Enterprise, and Enterprise costs more per slab. NinjaOne's price varies by the products you buy, so the same endpoint can cost more with backup or ticketing added.
Then check what each plan leaves out on purpose. Backup, EDR (endpoint detection and response), email security and documentation are separate products at every vendor in this guide, even when the vendor sells them too. Syncro includes a PSA (professional services automation) in every plan, while NinjaOne sells the PSA it made generally available in Q1 2026 as a separate product. AI features range from included, to free until a set date, to priced later.
The practical step is a one-page list of the jobs your clients pay you for, with a column per vendor. Mark each job as included, extra or missing. The price comparison that follows only works on plans that cover the same list.
The table below uses each vendor's own pricing page at list price in US dollars, read on 22 October 2026, except Atera, whose US-dollar figures are from 7 October. Where a vendor publishes no price, the table says so instead of guessing. These are list prices from public pages on the dates shown, not quotes or offers. Taxes, discounts, regional pricing and add-ons change the final figure, so confirm with each vendor before you buy. Flamingo builds OpenFrame, which competes with some of the tools covered here.
| Tool | Pricing model | Published price (October 2026) | Terms worth knowing | Trial |
|---|---|---|---|---|
| OpenFrame | Per device | $1.00 a month (10M AI tokens); $0.80 annual (25M) | No contract; extra AI tokens pay as you go | 14 days, no card |
| Level | Per device | First 10 devices free, then $2 per device a month for every device | Month-to-month, billed on peak device count; volume pricing above 2,000 devices | Free tier |
| NinjaOne | Per device | $1.50 at 10,000 endpoints up to $3.75 at 50 or fewer, varies by region and products | Monthly or annual; 60 days' notice to cancel without a promotional commitment | 14 days |
| ManageEngine Endpoint Central MSP | Per endpoint slab, technicians included per slab | From $104 a month ($1,045 a year) for 50 endpoints with 1 technician; $719 a month for 500 with 5 (Professional, cloud) | Extra technicians from $29 a month each; add-ons priced separately | 30 days |
| Atera | Per technician, unlimited endpoints | Pro $129, Growth $159, Power $209 per technician a month billed annually ($139, $189, $249 monthly); Superpower by quote | Monthly plans cancel any time, annual at term end; Pro covers Windows only | 30 days, no card |
| Syncro | Per technician, unlimited endpoints | Core $129, Team $179 per user a month billed annually ($159, $209 monthly) | RMM and PSA in every plan | 14 days, no card |
| SuperOps | Per endpoint, quote | No public price | 150-endpoint minimum per plan; unlimited technicians; no overage charges | Free trial |
| Datto RMM | Quote | No public price | A Kaseya product; terms set in the quote | On request |
| ConnectWise Automate | Quote | No public price | Cloud or on-premises | 7 days |
| Kaseya VSA | Quote | No public price | Also sold in Kaseya 365 bundles | On request |
| N-able N-central and N-sight | Quote | No public price | Pricing set by sales | Free trial (N-sight) |
| Tactical RMM | Self-hosted | Free to self-host | Source-available license; code-signed, macOS and Linux agents are a paid sponsor perk | n/a |
| Action1 | Per endpoint | Free for the first 200 endpoints, quote above that | Patch and vulnerability management first | Free tier |
Two notes on the table. Atera's figures are the US-dollar prices its page showed on 7 October. On 22 October the same page showed the same numbers in euros to our session. And Pulseway is left out because its pricing URL redirected to the homepage on 22 October 2026, with no figures to compare. The Atera pricing breakdown covers how its four MSP tiers differ beyond price.
Five of the 13 tools in the table publish no price at all. The r/msp thread below asks a question that comes up often there, and the replies explain why so few pricing pages have prices on them.
List prices only mean something against a real fleet. Take a common shape: three technicians managing 450 endpoints across a dozen clients, or 150 endpoints per technician. Here is the monthly list price for that fleet under each published model:
| Plan | Math | Monthly list price | Per endpoint |
|---|---|---|---|
| OpenFrame, billed annually | 450 x $0.80 | $360 | $0.80 |
| Atera Pro, billed annually | 3 x $129 | $387 | $0.86 |
| Syncro Core, billed annually | 3 x $129 | $387 | $0.86 |
| OpenFrame, monthly | 450 x $1.00 | $450 | $1.00 |
| Atera Growth, billed annually | 3 x $159 | $477 | $1.06 |
| Syncro Team, billed annually | 3 x $179 | $537 | $1.19 |
| ManageEngine MSP Professional, billed annually | 500-endpoint slab, 5 technicians: $7,195 / 12 | $600 | $1.33 |
| ManageEngine MSP Professional, monthly | 500-endpoint slab, 5 technicians | $719 | $1.60 |
| Level | 450 x $2.00 | $900 | $2.00 |
NinjaOne publishes $3.75 per device at 50 or fewer endpoints, falling to $1.50 at 10,000, and does not publish the tiers in between. A 450-endpoint fleet pays less than the $1,688 a month that $3.75 would give, and the $1.50 floor applies only near 10,000 endpoints, so ask for the rate at your count. Our NinjaOne per-device breakdown works through that range.
The plans in this table don't cover the same things. Syncro bundles a PSA. Atera Pro is Windows only, so a fleet with Macs starts at Growth. OpenFrame includes AI tokens in the price. ManageEngine's slab includes five technicians, so two more hires cost nothing extra. Level includes every feature on every plan.
A cheaper line here can still be the more expensive stack once you add the tools it leaves out.
A second fleet flips the order. Five technicians managing 300 endpoints sit at 60 per technician. OpenFrame costs $240 a month at the annual rate and $300 monthly, and Level costs $600. ManageEngine's 500-endpoint slab, which includes five technicians, costs $600 a month billed annually and $719 monthly. Atera Pro and Syncro Core each cost $645 a month billed annually, Atera Growth $795, and Syncro Team $895. The same vendors, ranked by the same list prices, land in a different order because the team is bigger than the fleet needs.
Now change one number. If the same three technicians grow to 1,500 endpoints, the per-technician plans stay at $387 a month, OpenFrame's annual rate rises to $1,200, ManageEngine moves to its 2,500-endpoint slab at $2,714 monthly, and Level rises to $3,000. Per-device pricing follows the client base. Per-technician pricing follows the team.
The cleaner way to compare the two models is a break-even: how many endpoints does one technician need to cover before a seat costs less than the devices it manages?
Divide the seat price by the device price. A $129 technician seat equals 129 devices at $1.00, about 161 at $0.80, about 65 at Level's $2.00 and about 34 at NinjaOne's $3.75 top rate (86 at its $1.50 floor). ManageEngine's MSP slabs work out to about $1.44 to $2.08 per endpoint a month up to 500 endpoints, a break-even of about 62 to 90, before counting the technicians each slab includes. Below that ratio, per-device is cheaper. Above it, the seat wins.
That one number sorts MSPs quickly:
Small teams with lean fleets. A two-person shop with 120 endpoints sits at 60 per technician. At that ratio, OpenFrame ($96 to $120 a month) and Level ($240) cost less than two $129 seats ($258). ManageEngine's 250-endpoint slab, which includes two technicians, costs $414 monthly. Any per-device rate above about $2.15 costs more than the seats, so check the rate in your quote.
Lean teams with dense fleets. One technician covering 400 endpoints of standardized desktops is far past every break-even above. A per-technician plan is hard to beat on the RMM line alone.
Growing teams. If you plan to hire faster than you sign endpoints, the per-technician bill climbs with every hire. If you plan to sign clients faster than you hire, the per-device bill climbs with every client. Price against the next 12 months, not today.
The ratio also moves with discounts. An annual commitment, a promotional rate or a volume tier can shift the break-even by dozens of endpoints, so run it with the numbers from your own quote.
The headline rate is the easiest number in an RMM deal to compare and the least likely to decide the final bill. Five other lines do more of the work.
Onboarding and implementation. Some vendors charge for it, some bundle it, and some publish that they don't charge. NinjaOne's pricing page lists free onboarding and training. Level's pricing FAQ states there is no setup or onboarding fee. For quote-only vendors, ask before you see the first invoice.
Minimums. A per-endpoint price with a floor is a fixed fee for a small MSP. SuperOps lists a 150-endpoint minimum per plan. Per-technician vendors have their own floor in practice: you pay for a full seat even for a technician who logs in twice a month.
Add-ons. The RMM line rarely covers everything an MSP runs. Atera's pricing page lists Network Discovery at $29 a month per technician and Work from Home at $5 a month per end user, plus partner integrations priced per device or per endpoint. Backup, EDR, documentation and email security sit outside the RMM line at every vendor in the table above. Price the full stack, not the RMM line.
AI usage. AI features are moving into RMM pricing fast, and vendors bill them differently. Atera includes its Copilot in every plan. Syncro's Team plan lists its AI features as free through January 2027, then usage-based with a pool of free monthly credits. OpenFrame includes 10M AI tokens a month on the monthly plan and 25M on the annual plan, then bills extra tokens pay as you go. Ask what happens to the bill when your technicians lean on the AI every day.
Currency and region. NinjaOne says its pricing "varies by region and products purchased." Atera's page showed prices in euros to our test sessions on 22 October and in US dollars on 7 October. If you operate outside the US, ask for a quote in your billing currency before you compare.
A cheap year one can turn into an expensive year three. The contract decides how much room you have when that happens.
Read the cancellation terms before the price. NinjaOne's pricing page says partners without a promotional commitment can cancel "by giving 60-days notice." Atera's monthly plans cancel any time, while annual plans run to the end of the term. Syncro's terms of service, checked on 7 October 2026, auto-renew unless you give 30 days' notice before the term ends. Level bills month to month with no annual commitment. OpenFrame lists no contract and cancel anytime on both its monthly plan and its yearly plan, which costs 20% less.
Multi-year terms usually buy a lower rate in exchange for a renewal you can't walk away from. They also decide when your price can go up. In an August 2024 r/msp thread, a Datto RMM customer posted that Kaseya had emailed a 5% increase for terms of three years or more and 8% for shorter terms. A reply from the u/KaseyaDatto account, which appears to be Kaseya's own, said its price lock caps renewal increases at 5% plus inflation. Ask for the current renewal cap in writing, since the thread dates from 2024. Both numbers belong in a renewal negotiation, and both are easier to discuss before you sign than after.
Small percentages compound. At 8% a year, a $500 monthly RMM line costs $540 in year two and about $583 in year three.
The billing basis can change too. From 1 December 2025, Kaseya moved Datto RMM, Autotask and SaaS Protection from high-water-mark billing to a committed minimum quantity set in the contract, with usage above it billed at the per-unit rate. Our Kaseya CMQ explainer covers what that means for the minimum you sign.
Leaving has a price as well. Budget for exporting scripts and policies, redeploying the agent to every endpoint, retraining the team and paying for two tools during the overlap. A reply in the thread below makes the same point: a migration's planning, setup and training can cost more than a modest renewal increase.
The useful questions are short. What is the term? How much notice does cancellation need? What can the price do at renewal, and is that written into the contract? Does a promotional rate end after year one?
Datto RMM, ConnectWise Automate, Kaseya VSA, N-able and SuperOps all price through sales. A quote can still land below the published prices. It is harder to compare, because each quote arrives in a different shape, often bundled with a PSA, backup or security product.
Turn every quote into the same four numbers before you compare them:
Then put the result in the same table as the published prices above. A quote that looks high can win on the bundle. A quote that looks low can lose once the minimum and the add-ons are in.
For Datto RMM in particular, our Datto RMM review covers what the platform includes, which helps when you separate the RMM line from the rest of a Kaseya bundle.
Free RMM exists, and each free option trades the subscription for something else.
Tactical RMM is free to self-host. Its license is source-available, not open source. Its license text permits hosting the software to manage customer systems, but it restricts SaaS, managed hosting, resale and paid installation services, and it requires AmidaWare's written approval for commercial or for-profit service use. Read the license before you build a service on it. Code-signed Windows agents, and the macOS and Linux agents, are a paid sponsor perk. You also pay for the server, the backups and the hours to run it, which is where a self-hosted RMM gets its real price.
Action1 is free for the first 200 endpoints, with no feature limits and no expiry, and quoted above that. It is a patch and vulnerability management platform first. The top reply in the r/msp pricing thread above makes the same point: Action1 is "a darn good" patch and vulnerability tool, "but not an RMM."
Level is free for the first 10 devices, then $2 per device for the whole fleet once you add the 11th. That works well for a pilot and stops being free the day you onboard a real client.
The pattern is the same across all three. Free tiers suit a pilot, a lab or a very small client base. Once the fleet grows, the fair comparison is total cost: subscription plus hosting plus the hours spent keeping the tool running.
Start with two numbers you already know: your endpoint count and your technician count. Divide one by the other.
Below the break-even for the per-device rate you are quoted, per-device pricing costs less on the RMM line. Against a $129 seat, that break-even is about 34 endpoints per technician at NinjaOne's $3.75 top rate, 65 at Level's $2.00, about 62 to 90 on ManageEngine's MSP slabs, 129 at OpenFrame's $1.00 and about 161 at its $0.80 annual rate. Compare the per-device plans whose break-even sits above your ratio, and check whether each one charges for extra technicians.
Above every break-even you are quoted, per-technician pricing costs less. Compare Atera and Syncro, and check which tier covers your operating systems.
Close to a break-even, discounts decide it. Choose on the other columns: contract terms, the add-ons you need, whether you want the PSA on the same bill, and how much your team uses AI.
Then run the quote-only vendors through the four-number conversion above, and price every option against the next 12 months of growth. Our RMM software roundup covers who each platform fits beyond price.
Your own pricing to clients is a separate decision, and the MSP pricing models guide covers how the tool cost flows into what you charge.
RMM pricing is simple to read and easy to misjudge. Per-device plans follow your client base, per-technician plans follow your team, and quote-only plans need converting before you can compare them. The list price is the first line of the bill. Contracts, minimums, add-ons and renewal terms write the rest.
OpenFrame, Flamingo's open, AI-native infrastructure layer for IT and security, costs $1 per device a month with 10M AI tokens included and no contract. The Flamingo pricing page has the full breakdown and a 14-day free trial.
The walkthrough below shows what the per-device price covers in practice.
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